City of Ann Arbor SSWWEP - Citizens Advisory Committee Coordination

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Judy Hanway on 3 Mar, 2014:

I have some additional questions:

1) Is there documentation that proves that the pre-qualified contractors met the pre-qualification requirements (such as a bidding process)?

2) Did other contractors try to become pre-qualified? If so, what disqualified them? And, if any contractors were disqualified, who were they?

Lori Byron on 24 Mar, 2014:

[CITY]

The City of Ann Arbor has developed a process for pre-qualifying contractors so that it is clear that they understand the methods and materials needed for a complete installation. The attached Request for Qualifications was administered thru the City’s Purchasing Office at the start of the program and is distributed to contractors seeking pre-qualification upon request. The RFQ requires letter of qualifications, along with information on the program specifications and asbestos tile removal requirements.

There were two contractors who were removed from pre-qualification due to performance. Landscape Construction and Michael Gross Contracting (MGC). MGC started with the FDD program in 2002 but had performance issues on the very first FDD installation. This was corrected by another contractor and MGC was removed from the prequalification list.

Kathy Boris on 24 Mar, 2014:

Thank you, Lori!

Where (newspapers, trade web sites) was the RFQ publicly posted to attract
applicants?

Lori Byron on 4 Apr, 2014:

[CITY]

This went through the City’s Procurement Office processes, following the solicitation policies in place at the time. Contractors inquiring about becoming pre-qualified have been allowed to apply throughout the program.

Kathy Boris on 4 Apr, 2014:

In *tota*l, how many contractors applied to be pre-qualified contractors
for the FDD program?

Also, how would potential plumber applicants learn of the opportunity to
apply?

Where and how did the city advertise that there was an opportunity to apply
to be a pre-qualified FDD contractor?

Lori Byron on 9 May, 2014:

Below are the responses to the questions Kathy Boris posted:

Q. In total, how many contractors applied to be pre-qualified contractors

for the FDD program?

A: The Request for Qualifications (RFQ) was sent out at program initiation to several contractors. In addition, other contractors have applied for pre-qualification over the years. At least 6 contractors have gone thru the pre-qualification process.

Q. Also, how would potential plumber applicants learn of the opportunity to

apply?

Q. Where and how did the city advertise that there was an opportunity to apply

to be a pre-qualified FDD contractor?

A: (For previous 2 questions) In the past, the RFQs were sent to many local contractors directly. Presently and in the future, the City posts such requests on an electronic bidding network (called Bidnet). Most contractors are subscribers to this system, and it has worked well in recent years for soliciting qualified contractors.

Kathy Boris on 11 May, 2014:

Thank you, Lori.

Regarding your answer to my first question:

“The Request for Qualifications (RFQ) was sent out at program initiation
to several contractors.”

How many is several? Who were the contractors who received RFQ’s at
program initiation? How were the contractors who received the RFQ at
program initiation selected?

Lori Byron on 29 May, 2014:

From the City:

We are unable to locate a listing of the contractors solicited at the start of the program, however a 2nd request for qualifications was sent out in 2003. A listing of those contractors is attached.

Contractors were selected based on their submitted qualifications, interview and performance on a pilot home.

City of Ann Arbor SSWWEP - Citizens Advisory Committee Coordination — City of Ann Arbor

the four pre-qualified contractors

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